Understanding the process: How Do Fuel Cards Work

These easy to use additions to your fleet allow a company's employees to fill up at petrol stations within our network. Instead of paying by cash or credit/debit, the driver simply presents the card to the cashier. The company is billed directly and the employee can collect a receipt as proof of purchase.

Can anyone use a fuel card?

fuelGenie fuel cards can be used by SME's or large companies – in fact any business that runs a fleet of vehicles. Companies can give a fuel card to each employee to use to manage their fuel usage and help the business manage fuel expenses. The company will pay for the petrol or diesel. Unfortunately, individuals cannot use a fuel card from fuelGenie but they can accrue loyalty points from the supermarket on the spend.

How do fuel cards work?

  • Arrive at any petrol filling station within our network
  • Fuel up your vehicle with the required amount of fuel
  • Present your fuelGenie or fuelGenie+ fuel card along with your loyalty card, if you have one
  • You will be asked for the VRN
  • You will be asked if you want to record mileage (optional for businesses that record mileage)
  • The fuel card will then be swiped for payment (fuelGenie and fuelGenie+ cannot be used as part payment)You will be asked if you want to record mileage (optional for businesses that record mileage)
  • Once payment has been authorised you will be asked to sign for transaction
  • You will be given your card with receipts back and you can be on your way!

Where can they be used in the UK?

Your fleet size and the areas your business needs to cover will become a key factor in the selection of the most suitable option for your business. Most can only be used at petrol stations where they are accepted, so it is important to check coverage before signing up.

We offer two solutions – fuelGenie and fuelGenie+. The fuelGenie offering is completely free and can be used at Tesco, Morrisons and Sainsbury's petrol stations (also includes Tesco Express where the fuel is ESSO) so it is the perfect solution if you're looking for a low-cost way to manage fuel expenditure. Meanwhile fuelGenie+ cards can be used at all fuelGenie locations, plus most Shell petrol stations. Drivers can use the fuelGenie app to find petrol stations quickly, and your finance team can make light work of admin and account management.

What are the benefits of fuel cards and how do fuel cards work?

There are plenty of benefits for business users. For the fuelGenie fuel cards the benefits include; HMRC approved invoices , unlimited number of fuel cards for employees at no cost, high quality fuel for your vehicles, gain supermarket loyalty points with each usage, save on fuel costs with cheaper supermarket fuel.

Are fuel cards worth it?

We definitely think fuel cards are worth using if you have a business in the UK or Northern Ireland. But our customers think so too. This is what one of our clients said about us…

"It is a cost effective solution for our company.

Never had any issues with the online system, use in stores and someone is always at the end of the phone for any queries.

We have a fleet of vehicles within the company that fill up every day throughout the year and we didn't want to provide everyone with company charge cards nor expect them to use their own cards.

Within the first three months our bills had reduced by 30% and we saved around three hours a month reconciling transactions via receipts received from our Sales, Installation & Maintenance Teams."

Mrs. Anna Fisher (Financial Controller) Key Managed Services

Take a look at some of the many fuel card reviews from our satisfied customers.

How do fuel cards work in saving money and admin time?

Definitely. Fuel cards can save money for businesses in a number of ways. Firstly, the administration time saved in not having to manually reconcile fuel purchases and receipts will save valuable time and money for your company. Secondly, as the fuel card account generates HMRC approved invoices, you can save additional time and money when it comes to the end of each VAT quarter, as your account is guaranteed a valid VAT invoice. Lastly, the fuelGenie petrol station network comprises major supermarket chains including TescoSainsbury's and Morrisons, with typically three pence per litre cheaper fuel.

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