This guide sets out the facts when it comes to paying for fuel, business travel, personal travel, benefit in kind tax and other taxes:
This is a tax levied by HMRC on any private expenses provided by companies to their employees. When talking about driving, it includes:
Private fuel provision is, quite simply, any fuel paid for by the employer that is used by the employee for non-work purposes. This can occur by accident as well as deliberately.
For example, if an employee uses a company credit card to top up their car before a work trip, then uses the rest of the fuel for their own private travel, that counts as a taxable benefit.
The only real benefit of private fuel provision is that it may be regarded as a perk by employees. In some cases, it may also leave the employee better off than paying for their own fuel.
The disadvantages are more numerous, and include:
Keeping a tight control on the fuel used for private travel is essential. This can be done by encouraging employees to log travel carefully and limit non-work-related travel.
The only way to avoid incurring this tax is not to provide company cars for private use, or adapted cars, and to never pay for any private travel for employees.
You can do this by limiting the use of company or pool cars strictly to business travel. You can also provide employees with a controlled way of managing work-related fuel spending, such as a company fuel card.
Fuel cards offer a way for businesses to manage fuel spending, and also avoids employees having to reach into their own pockets before reclaiming the expenses.
fuelGenie is a fuel card that provides these advantages: