fuelGenie vs Pay & Reclaim

Calculate how much your business can save with a fuelGenie

A fuelGenie fuel card offers many benefits over the Pay & Reclaim method of purchases. Not only does it provide greater control over spend by locking drivers down to fuel, oil and car wash purchases, it also eliminates the need for fuel expense claims and paper receipts.

The amount of time spent processing expense claims can often be underestimated with a single claim regularly needing to be reviewed and processed by several different people. We’ve created a widget to help calculate how much it might be costing you to process these claims and to see how much you could save by purchasing your fuel with a fuelGenie fuel card.

Without relying on paper receipts you may also benefit from being able to claim back more VAT without worrying about lost receipts. We provide dedicated reports showing all transactions on one single HMRC approved invoice to make VAT reclaim even easier.

Number of employees claiming mileage expenses?
Average number of monthly mileage claims per employee
Time for employee to enter expense information (minutes)
Time spent getting expense approval (minutes)
Time spent processing expense claim (minutes)
Number of annual miles driven per employee

Now see how much you could save...

Save (enter above) with a fuelGenie card

Annual cost with Pay & Reclaim is estimated as £0 Annual Pay & Reclaim cost
Annual cost with fuelGenie is estimated as £0 Annual fuelGenie cost
Each year you could be saving around £0 Annual Saving
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Fuel Cards or Claim Mileage

You’ve seen how much your business can save by switching to using fuelGenie fuel cards instead of using the pay and reclaim method which is time consuming and requires employees to retain receipts. Let’s take a look at some of the additional benefits in more detail compared to the claiming mileage method.

Fuel Savings

Businesses that use fuelGenie fuel cards for their drivers can save on average 3p per litre* on fuel expenses. Supermarkets offer much better value fuel compared to smaller garages or bigger chains, the reason for this is their network is so large they are able to get bulk discounts on fuel. These discounts can then be passed onto customers to encourage them to do their grocery shop with them.

Supermarkets are often one of the first places to reflect changes in fuel prices on their pumps and are in fierce competition with each other, further driving down the price of fuel and offering incentives to customers. fuelGenie fuel cards can be used at over 1,370 Tesco, Morrisons and Sainsbury’s forecourts across the country, so as drivers fill up businesses takes advantage of lower cost fuel.

Fuel Spend Transparency

As a business, fuel spend transparency is important. With a fuelGenie fuel card you have full transparency using the online Manage My Account system. Manage My Account allows fleet managers or business owners to see the fuel and other items that have been purchased on each fuel card/ vehicle and at what petrol station. This gives fleet managers full visibility of where drivers are filling up and how much they are spending on business fuel. Having this view can help businesses put measures in place to reduce how much is spent on fuel.

fuelGenie fuel card benefits

Here is a full list of the benefits of fuelGenie fuel cards:

  • Savings of over 3p/litre by consistently directing drivers to low-cost supermarket fuelling stations*
  • No fees to pay
  • 24/7 online dashboard for easy admin and management
  • HMRC-approved invoices for easy VAT reclaim
  • Up to 45 days of credit with no minimum spend
  • Unlimited number of free fuel cards